Is The Mascot Of A High School Seen As Pii?

Personally identifiable information (PII) is any data that can potentially identify a specific individual, including direct identifiers like a student’s name or identification number, indirect identifiers like a student’s date of birth, or other information that can be used to identify a specific individual. In K-12 schools, the most common pieces of student PII include the student’s full name, date of birth, Social security number, and home address.

The U.S Department of Education defines PII as any data that could potentially identify a specific individual. Schools do not have to record disclosures of PII from education records made to the parent or eligible student, a school official under § 99.31(a), or a party with the student. Under FERPA, a school or school district may disclose PII from education records without consent to threat assessment.

PII is mainly applied in the US but lacks a single legal definition, while personal data has a legal meaning defined by the GDPR in the EU. Public school mascots are not part of the public domain because they represent public schools, and many public universities have valuable identities.

Student PII includes the student’s name, the name of the student’s parent or other family members, and the address of the student or student’s family. PII can include unique individual identifiers or combinations of identifiers, such as an individual’s name, Social Security number, date, and place of birth.

In the City of Napa, school officials voted to change its mascot, which many consider racist against Native Americans, to comply with the Family Educational Rights and Privacy Act (FERPA).

Are birthdays covered by GDPR?

Organizations must ask for consent to keep a list of birthdays and use people’s addresses to send birthday cards, record objections to personal data usage, and have systems in place to pass these objections on to relevant departments. Even simple gestures, like sending a birthday card, can raise questions about compliance with the General Data Protection Regulation (GDPR). A recent case involving the Commissioners for His Majesty’s Revenue and Customs (HMRC) highlighted the importance of handling people’s data and their requests for access correctly.

Ms. H Toure brought multiple claims against HMRC, including allegations of harassment, victimisation, and discrimination based on race, religion, belief, and disability. Some claims were upheld, while others were dismissed. The case highlights the importance of adhering to data protection laws and ensuring fair treatment in the workplace.

What is not considered as PII?

Non-PII data is anonymous information that cannot be used to identify an individual, such as their name, social security number, or bio-metric records. It does not require encryption and is not susceptible to misuse. Examples of non-PII data include device type, browser type, plugin details, language preference, time zone, and screen size. Businesses collect non-PII data to track consumer digital behavior and improve their online experience and engagement. This data is typically collected by browsers and servers using cookies.

Is the last 4 of social considered PII?

Truncated Social Security numbers (SSN) are the last four digits of an SSN and are considered sensitive Personally Identifiable Information (PII). Secure methods must be used to transmit truncated SSNs electronically. Sensitive PII can be sent by facsimile, but the recipient must be notified before and after transmission and include an advisory statement on the cover sheet. However, cardholders are not allowed to transmit credit card information over a facsimile machine. Sensitive PII must be sealed in an opaque envelope or container and sent using First Class or Priority Mail or a commercial delivery service.

What things are considered PII?

Personal identifiable information (PII) includes various types of data, such as social security numbers, passport numbers, driver’s license numbers, taxpayer identification numbers, patient identification numbers, financial account or credit card numbers, personal addresses, phone numbers, biometric records, and information that can be combined to identify a specific individual. Misuse of PII can result in adverse effects on both the individual and the organization that maintained it.

The individual may suffer social, economic, or physical harm, such as loss of life, livelihood, or inappropriate detention. If the information is exploited by an identity thief, the person may suffer from financial loss, damage to credit, medical records compromise, threats, harassment, and significant time and money losses. Other potential harms include embarrassment, improper denial of government benefits, blackmail, and discrimination. Organizations may also experience harm from PII loss, including administrative burden, remediation costs, financial losses, loss of public reputation and trust, and legal liability.

Are nicknames considered PII?

Personal Information (PII) includes names, addresses, biometrics, and alphanumeric account numbers. These data must be collected, stored, and destroyed in accordance with compliance rules and regulations. Non-PII can easily become PII if additional information is made publicly available. Regularly reviewing non-PII to determine its IT risk management level is crucial. Risk impact levels (low, medium, high) for PII are subjective and based on the potential harm that inappropriate access, use, or disclosure of PII would cause. Minimizing the amount of PII an organization collects, stores, and shares can significantly reduce the likelihood of risk.

Is birthday PII data?

Personally identifying information (PII) is any unique information that distinguishes an individual from others, such as your name, date of birth, Social Security number, and biometrics. Identity thieves use stolen PII to impersonate you, so it’s crucial to keep your information safe. Sensitive vs. non-sensitive PII are used to identify you to governments, banks, creditors, and other businesses. For example, when you confirm your date of birth at a pharmacy, you’re using identifying information to identify yourself. It’s essential to take steps to keep your PII safe to protect yourself from identity theft.

Is age considered PII?

Personal Information (PI) refers to any details about an individual, while Personally Identifiable Information (PII) includes data that can be used to identify, locate, or contact a person, such as their full name, address, or Social Security number. All PII is considered personal information, but not all personal information is necessarily PII. Data Security Level P4 is the classification for all PII, and the best way to protect PII is not to have it in the first place.

In some cases, PI is also classified at P4, and large sets of personal data, even when de-identified, may be subject to further security controls required by contractual obligations and federal, state, and international laws and regulations.

Are full names considered PII?

This guide outlines guidelines for university buyers on identifying personally identifiable information (PII) when negotiating service agreements or issuing purchase orders for work performed by outside vendors. If the vendor handles or has access to PII, buyers must minimize their use, collection, and retention to what is strictly necessary to accomplish their business purpose and scope of work. They should consider de-identifying or anonymizing the information, require additional Information Security/Cyber Liability insurance in recommended amounts, and complete a Vendor Security Risk Assessment.

PII includes information that can distinguish or trace an individual’s identity, such as name, social security number, date and place of birth, mother’s maiden name, or biometric records, and other information linked to an individual, such as medical, educational, financial, and employment information.

What qualifies as PII GDPR?

GDPR, Article 4 defines personal data as any information relating to an identified or identifiable natural person, including names, identification numbers, location data, online identifiers, and factors specific to their physical, physiological, genetic, mental, economic, cultural, or social identity. This includes personal data such as name, last name, home address, identification number, IP address, cookie ID, and sensitive data like criminal records, medical records, religious and philosophical beliefs.

What is PII but not Phi?

The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects patients from inappropriate disclosures of their protected health information (PHI) that could harm their insurability, employability, and privacy. The Privacy Rule establishes a category of health information, defined as PHI, which a covered entity may only use or disclose to others in certain circumstances and under certain conditions.

HIPAA also sets standards for protecting the confidentiality, integrity, and availability of electronic PHI through the Security Rule. However, not all research is subject to HIPAA regulations, as not all research uses, creates, or discloses PHI.

Is full name considered personal data in GDPR?

The EU’s General Data Protection Regulation (GDPR) focuses on personal data, which refers to any information related to an identifiable natural person. This concept is crucial for businesses with EU consumers to comply with GDPR compliance. The GDPR aims to balance individual protection with flexibility for businesses and the public. It defines what is and is not personal data, and organizations that collect, use, or store personal data of EU citizens must comply with its privacy and security requirements or face significant fines. Article 4 of the GDPR provides a definition of “personal data”:

“Personal data” refers to any information that can be identified by a name, identification number, location data, or online identifier. Businesses must understand this concept to ensure compliance with GDPR regulations.